What To Expect From An HVAC Maintenance Contract

HVAC Contracts

As either a homeowner, building owner or property manager, you are well aware that a failure of the HVAC system can result in significant backlash from the people who rely on you to keep the building comfortable. Because your reputation and bottom line are on the line, it’s important to keep an eye on these systems to see if they require maintenance or air conditioner repair. This quick checklist is intended to assist you in avoiding costly repairs and equipment shut-downs by keeping track of the most critical components of your equipment.

Inspect your air handling unit as well, paying particular attention to the outdoor air inlet. Inspect the area surrounding the module to determine if any sources of contaminants exist which can cause contamination to spread through to the interior of the building. Examine the fan’s condition, paying particular attention to the blades and motor. If you notice areas of deterioration, make the necessary repairs or replacements.

Checking your HVAC distribution system should be on your preventative maintenance checklist for your heating and air conditioning system. It is critical that airflow throughout the building, from the supply air to the return ventilation, is not obstructed. Examine any drain pans to ensure that there are no leaks or signs of mold growth in the pans. You’ll also need to replace or clean the air filters located in the furnace area. It may be beneficial to keep a maintenance calendar so that you can keep track of when new filters have been installed and when they need to be replaced again.

Additionally, thermostat controls should be included on your HVAC preventative maintenance checklist. Adjust the set points throughout the year, both in the summer and the winter, to ensure that your heating and air conditioning system is operating at peak efficiency. Make a note of the location of each device, as well as the operations that are controlled by that device. The teams repairing your system will have quick and easy access to this critical information in the event that you are unavailable or off-site at any time.

Grease, dirt, tree branches, and bird feathers can all accumulate on outdoor units, making them vulnerable to contamination. Check the clearance around this HVAC equipment, as there should be approximately two feet of clearance around the intake area of both heat pumps and air conditioning units. If you have outdoor components, you should inspect them more frequently than other parts of your system, perhaps once a week. It’s also a good idea to walk through the house after a big storm because debris that falls during strong winds can become stuck near the air intake.

This checklist should provide you with the tools you need to ask intelligent, pertinent questions and hold your service provider accountable for the terms of your preventative maintenance agreement. Do you have a maintenance agreement but do not have access to it? Always keep in mind that, while much of this troubleshooting can be accomplished on your own, repairs and maintenance should be performed by your HVAC vendor only, as most manufacturer warranties will not cover equipment that has been serviced by anyone other than a licensed HVAC technician.

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